You’ve decided you want to create a scholarship program, and now it’s time to design your scholarship application form. If you’ve never gone through the process of creating a scholarship application form, this can be intimidating, but it doesn’t have to be.
SmarterSelect takes the guesswork out of designing online scholarship application forms that are simple and easy to fill out. To make your scholarship program yield high-quality results, we’ve put together 10 best practices for developing application forms:
The first step in creating a scholarship application is to determine your scholarship guidelines. For example:
Qualification factors such as these make applications from unqualified individuals less likely, especially when using SmarterSelect’s Pre-Qualify feature.
Request a demo to view a scholarship guidelines sample that may inspire you as you build your scholarship application form.
A critical step in how to create a scholarship application form is to ensure that it is user-friendly. Keep it simple, don't overuse details and colors, and insert your company's logo design. If it’s too complicated, or if it looks overwhelming, applicants will be far less likely to go through the process of filling it out.
To combat this here are a few tips to aid you in your design:
Not all questions will be relevant to all applicants. For example, if a student is in college, then there is probably no reason they should provide their high school GPA. Or if the scholarship is not need-based, then there’s no point in asking questions about income.
Using “if this then that” rules, you can ensure that only the most relevant questions are visible to individual applicants. This also helps you and your team when it’s time to sort out who is eligible and who is not once all applications are submitted.
File this under the most important tip for how to create a scholarship application that is easy to fill out. Applicants like multiple-choice questions because they are easier and faster to answer.
This also helps the scholarship selection team because it standardizes common questions. Where a student might fill in “grade 10” or “sophomore,” a multiple-choice question eliminates the guessing game so scholarship evaluators have concrete answers to the question. As a result, multiple-choice questions improve reporting.
Where some students may type a date in by writing out the month and giving a numerical date and year (i.e. January 1, 2020), others may use numbers and backslashes or hyphens (i.e. 01/01/20; 1-1-20).
Specialized fields ensure uniform answers - again eliminating the guesswork. The same holds true for phone numbers. When you prompt an applicant to give you 10 digits you avoid the possibility of them forgetting to add their area code for example.
The SmarterSelect scholarship application form builder allows you to validate answers such as number and date ranges. Validation ensures that only certain values are entered in a field.
This helps ensure that the data you receive is more accurate, and that mistypes are less likely by the applicant. For example, if a standardized score can only be as high as 2400, typing in 3400 can flag the response as an error. Or if the GPA can not be higher than 4.0, a validation rule can flag that anything over 4.0 is also an error.
For questions that require a longer answer, you need to set parameters to avoid inappropriate, unsuitable, and/or overly complicated answers. For example:
One way to thin the pool of qualified applicants is to include recommendations from teachers, employers, and/or someone the applicant knows. You can make it easier for applicants to acquire these recommendations by doing the following:
Taking this step is helpful if your scholarships are based on income. For example, if you don’t want a family’s gross income to be more than $40,000, you can include rules that add up the income to instantly disqualify applicants with guardians that earn more than that number.
In the SmarterSelect app, we make it easy to validate the income with calculations. Let’s say the form includes a space to add the income of parent 1 in field A, parent 2 in field B, and any additional income that may exist in field C. The calculation you create would be A+B+C and the result would auto-populate in another field.
Using private “hidden” questions and data fields will enable administrators and evaluators to add their own notes and qualifiers to applications. For example, you can include tracking status checklists for things like:
And so on. This hidden information will make the selection process more efficient in that if an evaluator sees that an applicant didn’t meet all the criteria in the checklist, they can eliminate them from the pool, and move onto the next application.
We hope this post was helpful in giving you some ideas for making your scholarship application and selection process more efficient. It’s never been easier to create a scholarship program and design a scholarship application form thanks to SmarterSelect.
We’ve helped countless program administrators make quick work of their own scholarships, and we can help you too. Click here to download our in-depth scholarship management guide for program managers.
1. How can I properly define my qualification factors?
You need to determine the following in order to define your qualification factors:
2. How can I design a user-friendly application layout?
Here are two tips to aid you in making your application design user-friendly:
3. How can I ensure uniformity of answers to the questions in the application form?
Specialized fields ensure uniform answers, eliminating the guesswork. For example, when you prompt an applicant to give you 10 digits of their phone number, you avoid the possibility of them forgetting to add their area code.