In a day and age where we want things done fast, managers in scholarship, grant, and awards programs may be looking for ways to do their jobs more quickly. As a result, some will turn to application management software. However, the reality is that application management systems are not all the same. In fact, many on the market are subpar at best, and completely inept at worst.
The question is, how can you determine which application management solution is right for you? We got you covered, as the following points will help you evaluate different options in the market so that you can find the perfect software for your program.
Application management is not always an easy job, so having to learn how to use complicated submission software makes the job that much harder. You need something that is plug and play, if you will. Your software should be simple to operate, without having to learn to code or having to go through a complicated installation process that takes time. You should be able to get to work on creating your application forms the same day you sign up to use the software.
Questions to consider in your vetting process:
The application management software you choose needs to be flexible with regards to how it can be accessed, how forms can be customized, and how you can communicate with your different types of users. Furthermore, you should not be restricted based on the number of applicants - whether you have just a few, or a few thousand candidates applying for your program, your software should be flexible enough to accommodate your unique needs.
Questions to consider:
It’s no secret that data security is top of mind with more people than ever before. With data breaches becoming a regular occurrence, individuals are wary about common IoT security issues sharing their data to websites. With things like financial information, social security numbers, and other sensitive details, people want to know their data is protected. That is why you must use an application management software program that will keep this information safe.
Questions to consider:
Applications typically will require the submission of things like referral letters, transcripts, income information, and other documents. Sometimes images and other files will be necessary to submit for candidates as well. Is the application management software you are considering capable of handling the amount of data you’ll need to store?
Questions to consider:
At some point, you may need to get some help from the support team. A good application management software will be able to assist you quickly and easily. This support should be included in your purchase price and should give you several options from which you can get assistance.
Questions to consider when shopping solutions:
Running things on autopilot is the dream of program managers near and far. Email communications that can be sent with the click of a button, automatic tallying of scores and miscellaneous numbers, pre-qualifying applicants so you eliminate unqualified people instantly...these are just a few of the things you should expect from your software solution.
Questions to ask:
The best application management software programs make it easy to collaborate with your team. It’s also valuable to have a community forum where you can share your knowledge and experience, and also allows you to gather that same knowledge and experience from others who have been in the industry longer than you.
Questions to think about:
Social media is a valuable tool when recruiting applicants for your awards programs. As such, the software you are using should integrate easily with current social media platforms so that it’s easy to share your program with the world. Thus social media is an excellent tool for accessibility; sometimes, people get confused about using different software and platforms. For managing applicant queries on calls, one can use a business phone system, as it is easy to manage the interactions efficiently. It’s also important to know where your applications will live online.
If you’re just now hearing about scholarship management software, you might have a few questions. Here a just a few of the ones we see most frequently:
1. What is Scholarship Management Software?
Simply put, scholarship management software is a program or application (sometimes referred to as a software as a service or SaaS solution) that can help scholarship program teams get their work done faster. Quality programs such as Smarter Select give you the ability to automate things like scoring your applications, corresponding with your candidates, and even writing your scholarship application form.
2. Why Use Scholarship Management Software?
There are several reasons you might want to consider using scholarship management software. These include but aren’t limited to:
This list barely scratches the surface, but the bottom line is when you use software, you save time, money, effort, and more!
3. Who Uses Scholarship Management Software?
Believe it or not, scholarship management software is used by more than just people who are trying to give away money for students to go to school. It’s also used by grant managers, special programs, and other various awards. The great thing about this software is that it works for any team that wants to give away a monetary award by using an application form and selection process.
4. What should be kept in mind while choosing a Scholarship Application Management Software?
When looking for scholarship management software, you should look for a program that is flexible, secure, features wonderful customer support, helps you automate your systems and processes, allows for effortless collaboration, and is easy to use. It’s also important to find a software that fits your budget, and offers templates that help you to make quick work of things like creating an application form, writing acceptance and rejection letters, and corresponding with your pool of candidates.
Enter SmarterSelect - the answer to all of your needs and more. If you have been looking for software that addresses everything we’ve mentioned above, we’re confident we can help you streamline your process, save time and money, and make your job easier. We’re in the business of working Smarter not harder, after all. Click here to learn more about what we can do for you.